Alex Apost

I help service businesses build operations systems that run without them.

Your CRM, automations, SOPs, and workflows—designed and built so you can stop firefighting and start scaling.

Free 30-minute consultation call

About

Alex Apost

I've been where you are—building systems from scratch while running a business.

My background is in actuarial science—I'm trained to think in systems, probabilities, and long-term outcomes. But I didn't stay in spreadsheets.

A few years ago, I started a chef staffing agency. What began as a simple idea quickly became a lesson in operational chaos: scheduling nightmares, lost communications, manual invoicing, and zero visibility into what was actually happening.

So I built everything from scratch. The CRM. The automated scheduling system. The client onboarding workflows. The SOPs that let me step back while the business kept running.

Now I help other service business owners do the same—without the years of trial and error.

Actuarial Science

Trained to think in systems and long-term outcomes

Chef Staffing Agency

Built every system from scratch—CRM, scheduling, invoicing

Operations Consultant

Now helping others skip the years of trial and error

Case Study

From operational chaos to a self-running system

How I transformed my own chef staffing agency from a time-consuming mess into a streamlined operation.

Before

  • Scheduling done via endless text threads and spreadsheets
  • Client requests lost in email chains
  • Manual invoicing that took 8+ hours per week
  • No visibility into chef availability or performance
  • Every decision required my direct involvement

After

  • Automated scheduling with smart matching based on skills and availability
  • Client portal for requests, confirmations, and feedback
  • Invoicing runs automatically based on completed shifts
  • Real-time dashboard showing all operations at a glance
  • Business runs independently—I only handle exceptions

The Results

0+

hours saved per week

0%

fewer scheduling errors

0x

capacity without added staff

Get in Touch

Ready to build your operations system?

Book a free 30-minute consultation call. We'll discuss your current challenges and map out what a systemized operation could look like for your business.

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Pick a time that works for you. No strings attached.

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